How an Applicant Tracking System Simplifies the Modern Recruitment Process

Recruitment has evolved, but have we evolved our methods of managing it?

Recruiters today may have hundreds of applications to manage, multiple hiring channels, interview schedules, follow-ups, feedback, and candidate updates - all at the same time. An applicant tracking system can help simplify the modern recruitment process by organizing all these components into a well-structured recruitment process, rather than spending countless hours searching for information in different spreadsheets, emails, and candidate records. Recruiters can get a clear insight into every applicant.

But what actually makes an ATS effective, and how can it make recruitment easier?

Why is it Difficult to manage the recruitment process?

Consider recruiting 100+ applications for one position where the resumes could come in from different places – job portals, emails, and referrals, among others, with the interviews and feedback scheduled separately. With no proper process in place, the best-managed recruitment process would be wasting its time looking for relevant data rather than the candidates themselves.

The real issue lies within the visibility of things happening during the recruiting process. Recruiters will know that one application came in, but are they able to find out whether or not the candidate was shortlisted, interviewed, declined or is waiting for the next round? This is when an ATS software for recruiters can make a difference.

From Scattered Tasks to One Hiring Workflow

Instead of having these processes – sourcing, screening, interviews, and selecting – as stand-alone tasks, technology for recruiting can combine all these processes into one flow. A recruiter can pass candidates through various stages and have all the necessary information available at each stage of this flow.

This is where the recruitment management software comes in handy. It allows organizing candidate data, managing recruitment activities, scheduling interviews, and keeping control of the entire process of recruiting. The point here is not to substitute for human judgment but to save time on routine tasks.

What Changes When Recruitment Is Centralized?

             Traditional Approach                                                ATS Approach

Better Candidate Tracking Means Better Visibility

The process of handling applications for more than one job position gets increasingly complex. With the increase in the number of applicants, it gets even more challenging to keep track of which applicant is on hold, who is shortlisted, and which one requires a follow-up, especially when the recruiting process is being done by both the recruiter and the hiring manager.

A candidate tracking system consolidates all these details into one system, allowing easier management of the status of each applicant. This makes it possible for recruiters to access details about the application process and identify actions pending on it without having to go through various spreadsheets and emails.

What Can an ATS Help Recruiters Manage?

Recruitment technologies gain additional clarity in light of the daily challenges faced by recruiters. For example, each recruitment process includes the search for suitable candidates, resume review, scheduling of interviews, feedback gathering, and other activities. All this can be rather complicated if each of the mentioned processes is managed separately.

The use of  ATS recruitment software can help to organize all the processes above into one package of tools that allows the recruiter to monitor applications, pre-screening and shortlisting of resumes, communication with candidates, scheduling interviews, gathering of interviewers' feedback, and monitoring of recruitment reports. The JustJob ATS Lite is aimed at facilitating these stages.

What is more important is that this is not only about the organization of recruitment activities through the Internet. The main goal of the technologies discussed above is the provision of the relevant candidate information to recruiters.

What About the Candidate Experience?

The process of recruitment is not simply becoming more efficient for the recruitment process but also for the candidates, who may notice delays in communication, rescheduling of interviews, and having no clue of what comes next.

Applicant tracking software would help recruiters become more organized during the recruiting process by organizing the application, communication, interview scheduling, and the whole process.

Where Does JustJob ATS Lite Fit In?

If an organization is conducting frequent hiring processes or processing many applications, it might be difficult for them to maintain organization at all points of time. JustJob ATS Lite consolidates all important recruitment processes within one portal, starting from sourcing talent and managing recruiters, and ending with applications tracking, CV screening, candidate interaction, scheduling interviews, feedback generation, selection and onboarding reporting.

In addition, JustJob ATS Lite is aligned with JustJob’s recruitment environment that enables employers to interact with applicants within categories such as ITI, Diploma, skilled, graduates and other job positions.

Conclusion

Recruitment is always going to require wisdom from humans, communication, and knowledge about what the best applicants look like. Technology just helps make everything a little easier.

If you have an integrated recruitment process set up, then you can spend more time communicating with applicants instead of spending your time in spreadsheets and other applicant-related documents. ATS software for recruiters can be used to organize applications, information about candidates, interviews, and other aspects of recruiting. If you would like to implement some kind of structure into your recruiting process, then you should consider the JustJob ATS Lite platform.

Explore JustJob's hiring solutions and see how a more organized recruitment process can work for your team.